Job Description for the Deanship of Scientific Research

Dean: Dean of Scientific Research

Deputy Dean: Responsible for carrying out the tasks and authorities delegated by the Dean.

Assistant Dean for Scientific Research Affairs: The assistant must be proficient in English (reading, writing, and speaking) and is responsible for the following duties:

1. Overseeing the support of internal and external scientific research and following up on them.
2. Supervising the support and follow-up of internal and external conferences with scientific colleges.
3. Monitoring the support of internal and external projects and coordinating with scientific colleges.
4. Managing the updating of the website related to scientific research for scientific colleges.
5. Acting as a liaison between scientific and humanities colleges regarding research, conferences, and projects related to the colleges and scientific centers.
6. Encouraging faculty members and researchers to conduct innovative scientific research and providing the necessary resources and support.
7. Coordinating with research centers locally, regionally, and globally, and fostering collaboration to benefit from the latest developments.
8. Urging faculty members to participate in research projects announced by various research bodies.
9. Guiding researchers to address community needs and contribute to current and future development plans.

Assistant Dean for Rankings and Quality Affairs: The assistant must be proficient in English (reading, writing, and speaking) and is responsible for the following duties:

1. Following up on the preparation of global ranking files.
2. Archiving databases related to scientific output and rankings files.
3. Communicating with all university colleges to archive scientific output and necessary activities.
4. Following up on quality files within the Deanship of Scientific Research.
5. Serving as the secretary for the university's Scientific Research Committee.
6. Performing any other tasks or authorities delegated by the Dean.

Rankings Division:

1. Monitoring ranking policies and ensuring compliance with international standards and university needs.
2. Collaborating with faculty, administrative staff, and students to meet international ranking requirements.
3. Engaging with external entities, including international and local ranking bodies, to stay updated on ranking developments.
4. Collecting data required for ranking submissions.
5. Tracking graduates' performance in the labor market and monitoring the university’s operational reputation.
6. Analyzing data and preparing periodic reports highlighting ranking performance and proposing improvements, especially in areas of weakness.
7. Updating ranking files with the latest data and submitting them according to international standards.
8. Working to improve the university's rankings.
9. Writing an annual report on the department's achievements.
10. Handling any other tasks related to international ranking standards.

Chief of the Bureau:

1. Coordinating with all departments within the deanship to ensure smooth daily and weekly workflow, under the Dean’s directives.
2. Managing incoming and outgoing correspondence and organizing daily mail.
3. Overseeing the requisition and maintenance of supplies.
4. Supervising the receipt and distribution of stationery within the deanship.
5. Managing the daily tasks of postal workers.
6. Preparing monthly reports for the Dean summarizing the deanship’s activities by combining reports from all departments.
7. Organizing leaves and absences and reporting monthly to the Dean.
8. Performing any other assigned tasks.

Dean’s Secretary:

1. Handling correspondence addressed to or from the Dean's office and delivering it to the office of the deanship.
2. Scheduling the Dean's meetings with staff and committees inside and outside the university.
3. Answering phone calls and recording necessary information in the Dean’s absence.
4. Acting as a liaison between the Dean and the deanship’s departments.
5. Performing typing tasks for the Dean.
6. Carrying out any other assigned duties.

Office of Intellectual Property and Technology Transfer: Responsible for tasks aligned with the regulations issued by the Deans Council's decision No. (610/2016) on 14/11/2016.

Scientific Journals and Electronic Support Department: Manages tasks related to the scientific journals issued by the Deanship of Scientific Research, including national and Mu'tah journals for research and studies.

Department Director’s Responsibilities:

1. Overseeing the review of research submitted for publication in journals issued by the deanship.
2. Delivering accepted research papers to the publishing department.
3. Ensuring the effective operation of the electronic journal systems.
4. Coordinating with the Dean to appoint secretaries for scientific journals.
5. Defining the responsibilities of journal secretaries in coordination with the Dean and editorial boards.
6. Participating in committees related to the deanship’s journals.
7. Ensuring that division heads carry out their tasks.
8. Handling any other assigned duties.